Deeds Checklist

 

ANNEXURE A: DEEDS OFFICE CHECKLIST

 

A.     DEEDS OFFICE: CHECKLIST: ORDINARY TRANSFERS

ITEM

DEPARTMENT / SECTION

ACTIVITY

DURATION/ TIME FRAME

1

Accounts - Revenue

Receiving and receipting of draft deeds supported by:-

ü  Holding deed

ü  Power of Attorney to make transfer

ü  Company resolution if either or both purchaser and seller are body corporate

ü  Rates clearance certificate

ü  Capital gains tax clearance certificate

ü  Money for stamp duty and fees/ proof of RTGS payment

 

I day

2

Deeds

Capturing of incoming work and distribution to Examiners

 

 

 

 

1 day

3

Deeds

Examination  process:

ü  Verifying stamp duty and fees paid

ü  Checking for compliance with legislation and ancillary acts if any.

ü  Numbering, endorsements and updating of records.

4

Deeds

Registration process:

ü  Verification for compliance with legislation

Registration and signing of documents.

5

 

Recording and Dispatching of documents

1 day

Total

 

 

3 days

 

 MAIN LEGISLATION

1.         Deeds Registries Act (Chapter 20:05)

2.         Deeds Registries Regulations

 

 

 

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