Purpose of Deeds Office

Duties of registrars
The registrar shall, subject to this Act—
(a) take charge of all records which were, prior to the 2nd January, 1960, or may become after such date,
records of any deeds registry in respect of which he has been appointed and preserve or deal with such
records in such manner as may be prescribed;
(b) examine all deeds or other documents submitted to him for execution or registration, and after examination
reject any such deed or other document the execution or registration of which is not permitted by
this Act or by any other law, or to the execution or registration of which any other valid objection exists;
(c) register grants or leases of land lawfully issued by the State and register amendments. renewals and
cancellations of such leases and releases of any part of the property leased;
(d) attest or execute and register deeds of transfer of land and execute and register certificates of title to
land;
(e) attest or execute and register mortgage bonds;
(f) register cessions, including cessions made as security, of registered mortgage bonds and register
cancellations of such cessions if made as security;
(g) register cancellations of registered mortgage bonds, part payments of the capital amount due in respect
of any such bond other than a bond intended to secure future debts, releases of any part of the property
hypothecated thereby, or of all such property if the debt is further secured by a collateral bond, releases
of any joint debtor or of any surety in respect of any such bond, the substitution of another person for a
debtor in respect of any such bond and reductions of cover in respect of any bond intended to secure future
debts;
(h) register waivers of preference in respect of registered mortgage bonds in favour of other bonds, whether
registered or about to be registered;
(i) register waivers of preference in respect of registered real rights in land, in favour of mortgage bonds,
whether registered or about to be registered;
(j) register notarial bonds and cessions thereof, including cessions made as security;
(k) register cancellations of notarial bonds and cessions thereof if made as security, part payments of the
capital amount due in respect of any such bond other than a bond intended to secure future debts, releases
of any part of the property hypothecated thereby, or of all such property if the debt is further secured
by a collateral bond, releases of any joint debtor or of any surety in respect of any such bond, the
substitution of another person for a debtor in respect of any such bond and reductions of cover in respect
of any bond intended to secure future debts;
(l) register waivers of preference in respect of registered notarial bonds in favour of other bonds, whether
registered or about to be registered;
(m) register antenuptial contracts, such notarial deeds of donation, including a donation to be held in trust,
and such other deeds having reference to persons and property within the area served by the deeds registry
in question as are required or permitted by law to be registered;
(n) register any servitude, whether personal or praedial, and record the modification or extinction of any
registered servitude;
(o) register notarial deeds of lease, sub-lease and cessions of lease or sub-lease of land and notarial deeds of
renewal and also register cancellations of such leases and sub-leases and releases of any part of the
property leased;
(p) register any real right, not specifically referred to in this section, and any cession, modification or extinction
of any such registered right;
(q) register against any registered bond any agreement entered into by the mortgagor and the registered
holder of that bond whereby any terms of that bond have been varied;
(r) register general plans of stands or lots or of subdivisions of land, open registers of the stands, lots or
subdivisions of land shown on such general plans and record in such registers the conditions upon which
the stands, lots or subdivisions have been laid out or established;
(s) record powers of attorney whereby the agents named therein are authorized to act generally for the
principals granting such powers, or to carry out a series of acts or transactions registrable in a deeds registry,
and file copies of such powers recorded in the other deeds registry which have been certified by
the registrar thereof;
(t) make, in connexion with the registration of any deed or other document, or in compliance with the
requirements of any enactment, such endorsements on any registered deed or other document as may be
necessary to give effect to such registration or to the objects of such enactment;
(u) record all notices, returns, statements or orders of court lodged with him in terms of any law;
(v) remove from his records, with the approval of the Master and after the lapse of five years from the date
of entry in such records, any entry made therein, whether before or after the 2nd January, 1960, in pursuance
of the transmission to him of a notice of liquidation or an order of liquidation or sequestration;
(w) keep registers and make such entries therein as are necessary for the purpose of carrying out the provisions
of this Act or any other enactment and of maintaining an efficient system of registration calculated
to afford security of title and ready reference to any registered deed;
and, generally, the registrar shall discharge all such duties as by law may or are to be discharged by a registrar of
deeds or as are necessary to give effect to the provisions of this Act. 

WHAT IS A DEED?
A title deed is legal document that confirms ownership of immovable property that is land

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