Frequently Asked Questions

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The Notarial Deed is prepared by a notary public (lawyer) in triplicate.

A court application or a court order is required for a caveat to be noted over a property

-The estate must be registered with the court,
-Letters of Administration should be issued by the court appointing an Executor or Executrix
-The Executor or Executrix appoints any conveyancer (Lawyer) to carry out the preparation of the documents necessary to effect the transfer.
The conveyancer should lodge the file with the following documents;
1)    ED 16 form or Consent from  the court ( master of High Court)
2)    Final Liquidation and Distribution Account
3)    Section 120 of The Administration of Estates Act (if the estate is sold)
4)    Section 73 of the Deeds Registries Act(Cap 20:05)(if the estate is sold)
5)    Rates Clearance Certificate
6)    Registration fee of $50 (if the Estate is not sold)
7)    Duty is payable if the estate is sold

Title Deeds are prepared by conveyancers or lawyers who have appeared before the Registrar of Deeds.
The seller (i.e. an individual, local authority) usually initiates the process by choosing the specific lawyers to offer the service.
NB Deeds come to our office for Registration purposes only; the office does not prepare deeds.

Application should be made in terms of section 20 the Deeds Registries Regulations R.G.N No 249 of 1977
Application should be made to the registrar in writing.
The application shall be signed by the person in whose name the land or interest concerned is registered or if that person has died or is insolvent or under some legal disability, by his legal representative.
Notice of his proposed application to be published in form D.R.8 -----
a)    in the Gazette; and
b)    In one issue of a newspaper circulating in the area in which the land concerned is situated; Inviting persons having any objection to, or wishing to make representations in connection, with the issue of the replacement deed to lodge their objections or representations in writing at the deeds registry within fourteen days of the date of publication of the notice.

Obtain consent to cancellation from the Mortgagee.
Lodge with Deeds office the Bond to be cancelled, Holding Deed with the mortgaged property and the consent to cancellation from the Mortgagee.
A fee of US $20 is payable for each bond to be cancelled

Your ID any of the following particulars

  1. Stand number
  2. Name of the registered owner
  3. The Title Deed number
  4. A fee of US$ 1 is payable for each document or search

It is a law passed by the Government of Zimbabwe in terms of section 13 of the Deeds Registries Act (Chapter 20:05)

In terms of the Legal Practitioners Act (Chapter 27:07) any conveyancing issues should be handled by lawyers or conveyancers registered as such in terms of the Act.
In terms of our office practice any application should be lodged by lawyers

  1. Having a title deed would help avoid getting into unnecessary wrangles over property which legitimately belongs to you. The proof of a title deed, registered and signed by the registrar is enough to set you free.
  2. A property with deeds cannot easily be sold fraudulently without the consent of the owner since the owner has to sign a power of attorney before the real rights can be transferred to a new owner. If the power of attorney is not available, the registrar will decline to register the transfer
  3. It is easy to dispose of immovable property with deeds. The prospective buyer feels secured and would have proof beyond reasonable doubt that the seller is the legitimate owner of the land under sale. Further proof for originality of deeds can be sought by making a deeds search
  4. An owner of immovable property with deeds can easily apply for a loan from a financial institution, taking the title deeds as security
  5. Some embassies require proof of ownership of immovable property before they can grant visas to the applicants and hence the merit of having deeds as security

$5 name search & $140 for the submission of memorandum & articles.

3-5 days for name search & 3-5 days memorandum and articles

Yes, one can register on his own, or can acquire the services of registered accountants or legal practitioners.

Full names of at least 2 directors, their physical addresses & id numbers.

Registered documents are collected at the public counter by the owners upon proof of payment.

No, documents are lodged as hardcopies in person.

Intellectual Property refers to those creation of the mind which have economic value

No. logos fall in the trade marks protection domain.

No. copyright subsists the moment you create a copyrightable work.

No. Zimbabwe does not offer protection for software patents. Rather software falls within the copyright precinct.

No. An individual can lodge an application on his/her own. However it is prudent to seek assistance from a person with the right knowledge of the registration systems.

There are three issues here. Patents, Copyright and trademarks are different types of intellectual properties. A written book is protected under copyright. A patent protects an invention. A trade mark is a sign, symbol, word, signature, letters, colors or combinations thereof.

No. the only Office is situate in Harare, though there are plans at an advanced stage to open a satellite office in Bulawayo.

Yes. A name can be accepted provided it meets the registration requirements.

Intellectual Property rights allow the creators or owners of patents, trade marks, copyrighted works to benefit from their work.

A patent for an invention is the grant of a property right to the inventor.

-In general, the term of a new patent is 20 years.
-Patent grants are effective only within the country territory.
-Under certain circumstances, patent term extensions or adjustments may be available.

-A patent gives you the right to exclude others from making your product.
-As a patent gives exclusivity, the patent holder has time to market the invention without competition making him/her able to charge higher prices.
-It gives the right to initiate legal action against anyone that is making or selling, without permission, the patent holder invention.

-You can make money by licensing or selling your invention to someone else.

It is a distinctive sign that is used to identify certain goods/services produced or provided by an individual or company.

Trademark protection ensures that the owner gains exclusive right to use them to identify goods/services, to authorize others to use them,  in return for a fee.

It is the ornamental or aesthetic aspect of an article. It may consist of 3 dimensional features, such as shape, or 2 dimensional feature such patterns, lines or colours.

The owner is assured an exclusive right and protection against unauthorised copying or imitation of the design by third parties.
An industrial design is what makes an article attractive and appealing therefore they add to the commercial value of a product and increase its marketability.

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